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Junior Payroll Officer

Reference PE002230/CV
Location Eastern Cape, Port Elizabeth
Salary Interval Monthly
Package None-negotiable
Description Our client in the manufacturing industry, based in Port Elizabeth, is currently looking to employ a Junior Payroll Officer. 

An exciting career opportunity awaits you! 

  • Two years’ experience in a similar role will be essential with relevant certificate or diploma in Payroll will be strongly advantageous.
  • Extensive current knowledge of Payroll Systems is essential (Pastel Payroll Programme experience will be preferred) / ESS / Efiling / Easyfile.
  • Fluent in Microsoft Office with intermediate/advance level Excel is essential.
  • Use of any Time Attendance system (Biosyn) will be advantageous.
  • Business English.
  • Good understanding of SARS / UIF & WCA online systems and procedures.
  • Good understanding of Bargaining Council (NBCEI) and Provident fund procedures essential.
  • Own vehicle and valid driver license.
Responsibilities, but not limited to:

1. Communication and Data Management:
  • Adherence to Group Data Management Policy.
  • Regular updating of work onto internal system and networks where applicable.
  • Effective communication with various stakeholders through sharing/receiving applicable information/instructions through informal/formal meetings and keeping minutes thereof.
  • Ensure salaries, statutory and all other payroll related correspondence are updated onto internal data management platform.
  • Comply with Payroll Calendar deadlines and ensure files are updated as specified.
2. Payroll Administration and Management:
  • Utilise all internal Payroll software programs competently.
  • Liaison with all role players – SARS / DEL (e.g. UIF, COID, SETA etc.) / Workmens Compensation / STATS SA / Pension Fund or Council Administrators / Medical Aid Administrators etc. and ensure compliance by submitting all required information/documentation in accordance with deadlines set.
  • Full payroll function (Total +- 200 employees)
  • Process all Payroll data accurately and efficiently.
  • Prepare relevant schedules prior to payroll processing for sign off (e.g. leave, work schedules, BCouncil, Medical Aid, union fees etc.).
  • Ensure all leave forms are processed & sick claims checked and submitted to the industry council where relevant.
  • Process and maintain an attendance system effectively.
3. Assistance with Payroll Related Administration linked to HR functions:
  • Deal with both external and internal payroll related queries.
  • Prepare applicable correspondence/letters for any necessary changes in employee terms and conditions.
  • Administration of all types of leave, overtime, deductions, income, technical adjustments and any other payroll administration functions and ensure it is processed on payroll.
  • Administration of Employment Equity matters: Ensure staff are allocated correctly as per Equity Occupational Levels on the payroll system.
  • Human Capital Development: 
  • Ensure staff are allocated correctly as per SETA Occupational Levels on the payroll system.
  • Legal / Contractual: 
  • Ensure termination/onboarding (e.g. UI19’s, Work schedules) correspondence are submitted promptly to relevant authority department.
  • Administration of HR projects: 
  • Maintaining of relevant electronic (e.g. SMP) and manual project files where required.
Kindly be advised that should you not receive a response within two weeks of applying, please consider your application unsuccessful. 

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