| Description |
Our client in the Pharmaceutical Industry based in Johannesburg is currently looking to employ a Personal Assistant to Group CEO.
Requirements:
- Bachelor’s degree in Business Administration, Management, Communications, or a related field.
- Additional certifications in Project Management (PMP, PRINCE2), Executive Assistant Training, or similar fields are preferred.
- Minimum of 5 years experience as a Personal Assistant, Executive Assistant, or Chief of Staff supporting C-suite executives.
- Experience in a multi-company or group-level environment is highly desirable.
- Exposure to financial reporting, strategic planning, and project management is advantageous.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
- Experience with calendar management tools (Google Calendar, Outlook).
- Familiarity with project management tools (Smartsheet).
- Knowledge of financial dashboards, reporting tools (Power BI, Tableau).
- Strong written and verbal communication skills.
- Familiarity with business operations, financials, and corporate strategy.
- High level of discretion and ability to handle confidential information.
- Exceptional organizational and multitasking skills, with the ability to prioritize effectively.
- Proactive problem solver with a high level of initiative.
- Strong emotional intelligence (EQ) to build relationships with senior leaders.
- Ability to remain calm under pressure and meet deadlines in a fast-paced environment.
- Strong negotiation and stakeholder management skills.
Responsibilities and expectations but not limited to:
Executive Administrative Support:
- Manage and optimize the CEO’s calendar, scheduling meetings across multiple companies.
- Screen and prioritize emails, calls, and correspondence on behalf of the CEO.
- Draft and proofread reports, presentations, and internal/external communications.
- Prepare meeting agendas, minutes, and action plans, ensuring follow-ups are completed.
- Act as a liaison between the CEO and internal/external stakeholders, including MDs, board members and clients.
- Organize board meetings, strategic offsites, and quarterly reviews.
Performance and Project Management Support:
- Track and monitor Key Performance Indicators (KPIs) for all group companies.
- Oversee the progress of strategic projects, ensuring alignment with corporate objectives.
- Assist in financial tracking, including budgets, cash flow, and expense management.
- Manage cross-company initiatives, such as cost optimization, operational efficiency, and synergy projects.
Travel and Logistics Management:
- Organize domestic and international travel arrangements, ensuring seamless logistics.
- Prepare detailed itineraries, including flight details, accommodations, and meeting schedules.
- Process and track travel expenses and reimbursements.
Communication and Confidentiality Management:
- Handle confidential information related to business strategy, financials, and HR.
- Draft high-level correspondence for stakeholders, government entities, and partners.
- Maintain professional relationships with external stakeholders to support the CEO’s engagements.
Office and Resource Management:
- Maintain digital and physical document management systems for easy reference.
- Implement and optimize productivity tools (e.g., project management software, communication platforms).
- Coordinate with HR, Finance, and Operations teams for administrative support.
If you do not hear from us within two weeks of applying, you may assume that your application was unsuccessful.
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