Headhunters Privacy Policy

Headhunters Recruitment - Privacy Policy

At Headhunters Recruitment, we are committed to protecting the privacy, confidentiality, and security of your personal and sensitive information. This Privacy Policy outlines how we collect, use, store, and safeguard your data in accordance with applicable data protection legislation, including the Protection of Personal Information Act (POPIA) in South Africa and, where applicable, the General Data Protection Regulation (GDPR).
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1. Scope of Policy
This policy applies to all personal and sensitive data collected from:
• Job seekers/candidates
• Clients/employers
• Website visitors
• Suppliers and service providers
• Employees and contractors
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2. What Personal Data We Collect
We may collect and process the following categories of personal data:
From Job Seekers:
• Full name, contact details, ID/passport number
• Employment history, qualifications, references
• CVs/resumes, cover letters, professional portfolios
• Criminal and credit background checks (where legally permitted)
• Desired job titles, salary expectations, and availability
• Psychometric assessments and interview notes
From Clients/Employers:
• Company contact details
• Job descriptions and role requirements
• Hiring preferences and feedback on candidates

From Website Visitors:
• IP address, browser type, usage data (via cookies)
• Any information voluntarily submitted via web forms
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3. Purpose of Collection
We collect and process your data for the following legitimate purposes:
• Matching candidates with suitable job opportunities
• Providing recruitment and headhunting services to clients
• Performing background checks with consent
• Managing client and supplier relationships
• Communicating updates, job alerts, and marketing (with opt-out options)
• Complying with legal and regulatory obligations
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4. Lawful Basis for Processing
We process your data on one or more of the following legal grounds:
• Consent: You have given explicit permission (e.g., submitting your CV).
• Contractual necessity: For fulfilling a service contract with clients or candidates.
• Legal obligation: To comply with labour laws, tax regulations, or POPIA/GDPR requirements.
• Legitimate interest: For improving recruitment services or client engagement.
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5. How We Store and Protect Your Data
• Data is stored securely on encrypted systems and access is restricted to authorised personnel only.
• Physical documents are stored in locked, access-controlled environments.
• We implement industry-standard security measures, including firewalls, anti-virus protection, and secure backups.
• Data is retained only as long as necessary to fulfil the intended purposes or comply with legal requirements.
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6. Sharing of Data
We may share your data with the following third parties, as necessary and with appropriate safeguards:
• Prospective employers (with your consent)
• Background screening services
• IT and software providers who support our operations
• Legal and regulatory authorities where disclosure is required by law
We do not sell, rent, or trade personal data to third parties.
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7. Your Rights
Depending on applicable laws, you may have the following rights:
• Access to your personal data
• Correction of incorrect or outdated data
• Deletion of data no longer necessary
• Objection to or restriction of certain processing
• Withdrawal of consent (where applicable)
• Lodging a complaint with the Information Regulator
To exercise any of these rights, please contact us at:
📧 michael@headhunt.co.za
📞 +27 41 581 3564
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8. Cookies and Website Analytics
Our website may use cookies to enhance user experience and gather analytics. You may adjust your browser settings to disable cookies, although this may affect website functionality.
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9. International Transfers
If we transfer personal data outside of South Africa (e.g., to global clients or cloud service providers), we ensure adequate levels of data protection in line with POPIA/GDPR requirements.
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10. Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be available on our website, and we encourage you to review it periodically.
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11. Contact Us
If you have any questions or concerns regarding this Privacy Policy or how your data is handled, please contact our Data Protection Officer:
Headhunters Recruitment
📧 michael@headhunt.co.za
📍 83 Prospect Road, Walmer, Port Elizabeth, South Africa
🌐 www.headhunters.co.za

Effective Date: 01st March 2021
Last Updated: 23rd October 2024 – MT

Signed : MC Tuohy
Michael Tuohy
Managing Director
01st March 2021