Our client, a market leader, is currently seeking to appoint a Debtors Administrator, based in Durban.

Requirements:

• Matric with Mathematics (essential); Accounting advantageous.
• Finance-related degree/diploma (beneficial).
• Minimum 3 years’ relevant experience in a similar position.
• Experience managing a large debtors’ book.
• Exposure to group debtors across multiple regions.
• Strong knowledge of accounting principles, credit practices, and collection regulations.
• Valid driver’s license and reliable transport.
• Proficiency in Syspro (essential).
• Intermediate MS Office (Excel, Word, Outlook).

Responsibilities, but not limited to:

Debt Collection

• Facilitate payment of invoices by sending reminders and following up with customers on outstanding accounts.

Processing Receipts

• Accurately capture accounts and receipts in the accounting system and ensure correct allocations.

Maintain Customer Accounts

• Open new accounts after completing necessary validations.
• Maintain customer account details (discounts, settlement terms, rebates, etc.).

Account Reconciliation

• Perform regular reconciliations of debtor accounts and accounts receivable ledgers.
• Resolve discrepancies and ensure accuracy of records.

Discrepancy Resolution

• Communicate with customers and internal teams to resolve queries and discrepancies on invoices or receipts.

Record Maintenance

• Maintain accurate records of debtor transactions (invoices, receipts, proof of delivery).
• Email statements, invoices, and PODs to customers as required.

Reporting

• Generate aging reports for outstanding accounts.
• Share debtor balance status with relevant sales representatives.
• Escalate defaulting accounts to legal department if necessary.
• Provide analysis and reporting to management as requested.

Compliance

• Ensure adherence to internal controls, policies, and processes.
• Manage debtor account credit limits in line with company policies.
• Assess and process new account applications within guidelines.

Audit Support

• Provide documentation for internal and external audits related to debtors and accounts receivable.

Document Filing

• Maintain proper filing systems for financial documentation.

General

• Flag overdue accounts to management and place accounts on hold when needed.
• Provide reception relief and assist with general office duties.

Please note that should you not receive a response within 2 weeks of applying, you may consider your application unsuccessful.