Our client, a well-established organization operating within the legal sector, is seeking to employ an experienced Legal Receptionist based in Port Elizabeth.

Requirements

• Matric / Grade 12 (minimum requirement).
• Relevant administrative or office support qualification (advantageous).
• Previous experience in a receptionist or administrative role (legal environment advantageous).
• Excellent communication and interpersonal skills.
• Strong organisational and multitasking abilities.
• Professional appearance and demeanor.
• Ability to supervise and coordinate staff effectively.
• Proficiency in MS Office (Word, Outlook, Excel) – non-negotiable.

Responsibilities (include but are not limited to):

Reception and Front Desk Duties

• Greet and welcome clients, visitors, and staff in a professional manner.
• Answer and direct incoming calls efficiently.
• Manage the reception area, ensuring it is tidy and presentable at all times.
• Handle incoming and outgoing mail, deliveries, and couriers.
• Schedule appointments and manage meeting room bookings.
• Provide general administrative support to legal staff as required.

Administrative Support

• Assist with filing, scanning, and document management.
• Maintain office supplies and place orders when needed.
• Support basic data entry and correspondence tasks.
• Coordinate meeting preparations (refreshments, room setup, etc.).

Facilities and Cleaning Staff Management

• Supervise and coordinate the daily activities of two cleaning staff members.
• Ensure cleaning schedules are followed and standards are consistently maintained.
• Conduct routine checks to ensure office cleanliness and hygiene standards.
• Manage cleaning supplies and report maintenance or facility issues.
• Liaise with management regarding any facility-related requirements. 

Only shortlisted candidates will be contacted. If you do not receive feedback within two weeks of applying, please consider your application unsuccessful.