Our client, a well-established organisation operating within the legal sector, is seeking to employ an experienced Legal Secretary / Personal Assistant to provide comprehensive administrative support to the Managing Director. 

Requirements

• Relevant tertiary qualification preferred
• Legal Secretarial Diploma or relevant qualification
• Experience in a law firm or corporate legal environment
• Minimum of 5 years’ experience in a similar Legal Secretary / PA role
• Proven experience as a Legal Secretary, Legal PA, or similar role
• Strong understanding of legal terminology and documentation
• Excellent organisational and time-management skills
• High level of attention to detail and accuracy
• Proficiency in MS Office (Word, Excel, Outlook)
• Experience with legal software/document management systems (advantageous)
• Strong written and verbal communication skills
• Ability to work under pressure and meet tight deadlines
• Professional, reliable, and able to maintain strict confidentiality

Responsibilities (include but are not limited to):

• Provide full secretarial and administrative support to attorneys/partners and the Managing Director
• Act as the primary gatekeeper to the Managing Director, managing access, priorities, and communications
• Manage diaries, schedule meetings, and coordinate appointments
• Coordinate travel arrangements and itineraries
• Prepare, format, and proofread legal documents, correspondence, and reports
• Maintain and organise legal files (both digital and physical)
• Assist with document management systems and filing deadlines
• Draft basic legal documents and correspondence where required
• Handle client communication professionally (emails, calls, in-person)
• Liaise with courts, counsel, and other external stakeholders
• Manage billing, timesheets, and expense tracking
• Ensure confidentiality of all legal and client information

Only shortlisted candidates will be contacted. If you do not receive feedback within two weeks of applying, please consider your application unsuccessful.