| Description |
Requirements:
- Tertiary Qualification in relevant field preferred.
- MS Office Suite.
- Excellent verbal and written communication skills.
- Minimum 1 years’ experience in a similar position.
- Drivers licence and valid PDP essential.
Responsibilities but not limited to:
Compliance and Safety Management:
- Policy Enforcement: Uphold and enforce adherence to all company rules and regulations as outlined in the disciplinary policy.
- Health and Safety: Champion a culture of safety by ensuring all personnel comply with health and safety practices and procedures communicated during induction and ongoing training.
Facility and Grounds Management:
- Staff Transport: Coordinate and manage all staff commuting services, including overtime vehicles, shuttle buses, and other transport arrangements.
- Grounds and Cleaning: Oversee the upkeep of the factory grounds, including landscaping, surrounding area maintenance, and the management of all cleaning services to ensure a clean and presentable environment.
- Building Maintenance: Ensure all office building facilities and infrastructure are in good working order through proactive maintenance and timely repairs.
- Access Control: Manage the facility's access control system, including the issuance and tracking of access cards in coordination with the CDC (or relevant security department).
Fleet and Logistics Coordination:
- Vehicle Management: Supervise the management of the company vehicle fleet, ensuring availability, proper maintenance, and adherence to usage policies.
Office Services and Supplies:
- Equipment and Consumables: Manage the inventory and distribution of office equipment and consumables.
- Office Warehouse: Oversee the office warehouse, ensuring accurate stock levels, proper storage, and efficient distribution of office supplies to all departments.
- Sundries Management: Procure, collect, store, record, and distribute all factory sundries items as needed.
- Meeting Coordination: Ensure meeting rooms are equipped, prepared, and take meeting minutes.
Records and Information Management:
- Files and Archives: Maintain a systematic and secure filing and archiving system for all factory documents.
- Confidentiality: Uphold strict confidentiality in handling all sensitive company and employee information.
Administrative Support and Planning:
- Cross-Departmental Support: Provide timely and effective administrative and office services to assist all other departments as required.
- Event Coordination: Plan, organize, and facilitate internal factory events and team-building activities.
- Budget Preparation: Prepare the annual budget for departmental provisions, including staff gifts, office stationery, and refreshments.
- Ad Hoc Duties: Perform any other ad-hoc duties as assigned by management promptly and efficiently.
Please note: If you do not receive a response within 2 weeks of submitting your application, please consider your application unsuccessful.
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