| Description |
Requirements:
- Diploma or Degree in Payroll, Accounting, Finance, Financial Management, Business Administration or a related field.
- Minimum 3 years' payroll administration experience, preferably within a multi-site organisation.
- Previous experience in finance administration, reconciliations, creditors and/or debtors will be advantageous.
- Experience within Mining, Construction, Manufacturing or a similar operational environment will be advantageous.
- Working knowledge of payroll processes and payroll-related statutory requirements.
- Experience working with payroll, time and attendance and accounting systems will be advantageous.
Responsibilities:
Payroll Administration
- Coordinate and prepare monthly payroll inputs for processing.
- Capture and verify employee payroll information, including new appointments, terminations, salary adjustments and changes to employee information.
- Process and/or verify overtime, allowances, bonuses, deductions and other payroll-related transactions.
- Ensure payroll inputs are supported by the required approvals and documentation.
- Maintain accurate employee payroll records and payroll-related documentation.
- Assist with the preparation and distribution of payslips and payroll reports.
- Respond to employee payroll queries and investigate discrepancies.
- Ensure payroll changes are accurately implemented within the applicable payroll cycle.
- Maintain strict confidentiality of employee remuneration and personal information.
Time, Attendance and Leave Administration
- Review and reconcile employee attendance information against payroll inputs.
- Verify overtime, shift information, unpaid leave, annual leave, sick leave, family responsibility leave and other payroll-impacting attendance information.
- Identify missing, incomplete or inconsistent attendance records before payroll is finalised.
- Liaise with HR and site management regarding outstanding payroll information and corrections.
- Ensure that approved attendance and leave information is correctly reflected for payroll purposes.
Payroll Reconciliations and Controls
- Perform monthly payroll reconciliations prior to and following payroll processing.
- Reconcile payroll reports against approved employee information and supporting documentation.
- Verify payroll totals, deductions, allowances and other payroll components.
- Investigate payroll variances and discrepancies and escalate unresolved matters.
- Maintain appropriate payroll control schedules and supporting documentation.
- Assist with payroll audits and provide requested supporting records.
- Maintain a clear audit trail for payroll transactions and amendments.
Statutory and Compliance Administration
- Assist with payroll-related statutory administration, including PAYE, UIF and SDL.
- Assist with the preparation and reconciliation of payroll information required for statutory submissions.
- Maintain supporting payroll records required for internal and external audits.
- Assist with employee tax documentation and payroll-related certificates where required.
- Ensure payroll records are maintained securely and confidentially.
- Support compliance with applicable Company policies and payroll procedures.
Finance Administration
- Provide general administrative support to the Finance Department.
- Assist with capturing and processing financial transactions.
- Assist with creditors and debtors administration where required.
- Verify invoices and supporting documentation before processing.
- Assist with supplier and account reconciliations.
- Assist with payment preparation and supporting documentation.
- Maintain accurate finance records, schedules and filing systems.
- Follow up on outstanding supporting documentation and approvals.
- Assist with month-end finance administration and reconciliations.
- Support the Finance team with ad hoc administrative and reporting requirements.
Reporting and Record Management
- Prepare payroll and finance schedules and reports as required by management.
- Maintain organised electronic and physical payroll and finance records.
- Ensure supporting documents are complete, accurate and readily available for audit purposes.
- Provide payroll information and reports to authorised stakeholders when required.
- Ensure payroll and finance administrative tasks are completed within agreed deadlines.
Stakeholder Support
- Liaise with employees, HR, Finance and operational management regarding payroll-related matters.
- Follow up with site management regarding outstanding attendance, overtime and payroll information.
- Provide employees with professional assistance regarding payroll queries.
- Escalate material payroll discrepancies or control concerns to management.
- Maintain professional and confidential relationships when dealing with sensitive financial and employee information.
Please note that if you do not receive a response within 2 weeks, your application has been unsuccessful.
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