Finding a new job can be challenging, but making a great impression with your CV is a crucial first step. Since most employers now prefer receiving CVs via email, it’s essential to know how to send yours correctly. In this guide, we'll walk you through creating a professional email and attaching your CV effectively. For additional guidance, check out our article on submitting your CV to a recruitment agency.

Perfecting Your CV

Before sending your CV to potential employers, ensure it is polished and professional. Your CV is your opportunity to showcase your skills, experience, and achievements, so it’s important to get it right.

• Be Concise and Clear Your CV should be easy to read. Limit it to two pages and use a clear, legible font. Organize information with bullet points and headings, and include plenty of white space for readability.
• Customize for the Job Tailor your CV for each job application. Carefully review the job description and highlight your skills and experiences that align with the role’s requirements.
• Showcase Achievements Instead of just listing responsibilities, emphasize your accomplishments. Quantify your successes with metrics where possible to demonstrate your impact. For tips on crafting CVs at different career stages, visit the BLOG section on www.hirepower.co.za.
• Include Contact Information Ensure your contact details are easy to find at the top of your CV, including your name, address, phone number, and email address. You may also include links to your LinkedIn profile or personal website.
• Use a Professional Email Address Choose an email address that is professional and includes your name or initials. Avoid informal or playful addresses that might appear unprofessional.

Crafting the Email

When emailing your CV, keep your message straightforward and professional. Hiring managers are busy, so brevity is key.

• Use a Clear Subject Line Your subject line should clearly state the purpose of your email, such as "Application for Marketing Manager Position" or "CV for Administrative Assistant Role."
• Address the Recipient by Name If possible, address the email to the recipient by name. If you don’t have a specific name, "Dear Hiring Manager" is an acceptable alternative.
• Start with a Polite Greeting Begin with a friendly greeting, such as "Dear [Recipient’s Name]" or "Hello."
• Get to the Point Briefly explain the purpose of your email and what position you’re applying for. For instance, "I am writing to apply for the Marketing Manager position advertised on your website."
• Keep It Concise Keep your email brief, focusing on essential details. If you need to convey more information, attach a separate document with your CV and cover letter.
• Maintain a Polite Tone Your email should be polite and professional. Use proper grammar and spelling, avoid slang or text-speak, and keep the tone respectful yet friendly.
• Show Enthusiasm Express genuine interest in the job or company to stand out from other candidates. However, balance enthusiasm with professionalism to avoid appearing insincere.
• Attach Your CV Attach your CV as a PDF to ensure it maintains its formatting. Include a brief, professional message in the email body.

Sending and Following Up

Before hitting send, double-check the recipient’s details and ensure your email is addressed correctly. If you don’t receive a response within a week or two, follow up with a polite reminder. This demonstrates your continued interest in the position.

• Maintain Professionalism Avoid emojis or informal language in your email. This is your chance to make a positive first impression and begin building a professional relationship with potential employers.

Conclusion

Emailing your CV doesn’t have to be daunting. By following these tips, you can craft a professional email and make a strong impression. Remember to keep your CV focused and tailored, maintain a professional tone, and review everything carefully before sending.

A final note: While professionalism is key, don’t shy away from adding a touch of personality to your email. A well-chosen comment or anecdote can help you stand out, just ensure it remains appropriate and relevant.

Start drafting that email now! Good luck!